Legal Secretary – Affordable Housing and Community Development (New Orleans, LA)

Legal Secretary – Affordable Housing and Community Development (New Orleans, LA)

Coats Rose, P.C. is hiring a full-time (37.5 hours/week) Secretary within the firm’s Affordable Housing and Community Development Practice Group located in our New Orleans, Louisiana office.

Job Summary:  Secretaries in this practice group support a mix of director-level and associate-level attorneys to provide skilled clerical work and a range of administrative assistance at the direction of each attorney while working collaboratively with attorneys and paralegals within the group to support the needs of the practice.  The work involves direct secretarial support and general administrative duties such as answering phones and emails, scheduling and calendaring, word processing, document formatting, making copies, assembling documents and packages for mailing and delivery.

The ideal candidate will have two or more years’ experience in a transactional law firm, executive assistant, or administrative office setting.  Consideration will be given, however, to entry-level/trainee candidates without law firm experience if the candidate has experience from other employment positions that required organizational, data processing, and communication skills.

Job Responsibilities and Duties:  While working both independently and collaboratively to accomplish a dynamic set of tasks as may be assigned, day-to-day responsibilities include, but are not limited to:

  • Scanning, copying, faxing, mailing, and filing/management of electronic and physical files and documents; scheduling and calendaring attorney meetings, event registration, travel, and preparing attorney expense reports.
  • Editing and formatting documents
  • Opening new client files; entering attorney time in firm’s client-billing system, assisting with monthly client invoicing in coordination with attorneys and firm’s accounting department clerks.
  • Electronic recording of documents with various governmental agencies.
  • Management of attorney compliance with continuing legal education requirements.
  • Other duties as may be assigned for efficient attorney workflow and operation of the office, including monitoring and ordering office supplies and services and coordinating with vendors.

Required Qualifications, Skills and Abilities:

  • Required high-level proficiency in MSOffice suite of software applications and competency in preparing documents in Word using a networked document management system.
  • Familiarity with NetDocuments, LMS+, Adobe Acrobat a plus.
  • Excellent data processing and editing skills.
  • Excellent organizational skills, with ability to attend to details and prioritize multiple deadlines.
  • Excellent listening, verbal and written communication, and grammar skills with ability to work with a wide variety of professionals and clients.
  • Must be able to lift/carry/move file boxes up to 30 pounds in weight.
  • Must be able to maintain focus sitting at a desk and using a computer for extended periods of time.

Education Requirements:

  • High school diploma or equivalent required.
  • Some college coursework or college degree preferred.

Compensation, Benefits, Work-Life:

  • Compensation is salary with overtime pay and is competitive based on experience or skill level; yearly, discretionary bonus possible.
  • Medical, dental, vision, life and disability insurances offered (with several no-cost options for employee-only coverage available); 401(k) retirement plan (with employer matching and discretionary, yearly plan profit-sharing); Paid Holidays; Paid Time Off; Fully Paid Parking.
  • Coats Rose is an equal opportunity employer that is committed to fostering diversity, equity, and inclusion in its workplace and to promoting a healthy work-life balance in a professional and friendly environment.

 To Apply:  Qualified candidates should submit cover letter and resume by email to Rex Zgarba, Director of Human Resources, at rzgarba@coatsrose.com and reference “Secretary – Affordable Housing – New Orleans” in the subject line.

Locations

Houston

9 Greenway Plaza, Ste. 1000
Houston, Texas 77046
Phone: 713.651.0111
Fax: 713.651.0220

Dallas

16000 North Dallas Parkway
Suite 350
Dallas, Texas 75248
Phone: 972.788.1600
Fax: 972.702.0662

Austin

Terrace 2
2700 Via Fortuna, Suite 350
Austin, Texas 78746
Phone: 512.469.7987
Fax: 512.469.9408

New Orleans

365 Canal Street, Ste. 800
New Orleans, Louisiana 70130
Phone: 504.299.3070
Fax: 504.299.3071

Cincinnati

PNC Center
201 E. 5th Street, Suite 1810
Cincinnati, OH 45202
Phone: 513.830.0261
Fax: 513.672.0381